Environment Conservation Section, Facility Management Department

JAISTJapan Advanced Institute of Science and Technology
Campus Traffic Rules and Parking Usage

NEWS

Application for Toll Parking Lots for Students, Faculty and Staff Members

Contents

Application for the toll parking lots

The application for usage of the toll parking lots is received at the simultaneous reception which opens early in April and the individual reception which opens on every weekdays.

The simultaneous reception is held at the temporary hall in Ishikawa campus of JAIST early in April.
In this reception, it is not necessary to go to Nomi City Hall for application of (b) the Municipal JAIST Parking Lot.
Those who cannot apply at this simultaneous reception must go to Nomi City Hall at the individual reception.
Please be careful of information of the date.

Applications is not accepted prior to the simultaneous reception of the academic year.

It is not allowed to use the toll parking lots for faculty or staff members who live in the official residents for faculty and staff members or do not commute by vehicle.

The fee once paid will not be repaid.
Before application, please confirm user requirements, places, fees, period, etc.
If you have any questions or anything to consult about, please contact the window shown in the left inquiry

When taking procedures such as changing the owner of the vehicle at the end of the academic year, it may take time for document confirmation and various procedures, or may not be accepted.
Please apply in good time.

Required things for application

Refer to here.

Flow of application

1. The simultaneous reception

Please refer to "NEWS" at the top of the page for the date and time of the simultaneous reception.

(1) Acquisition of application form

Download and print necessary application forms fromhere, or get a form distributed at the temporary hall.
New users who have no pass card also need the pass card application form.

The fee once paid will not be repaid.
Please confirm application detail well.
If you have any questions or anything to consult about, please contact the window shown in the left inquiry.

(2) Filling in the application form

Fill in the application form.

(3) Handing in, payment, grant of parking permit, and issuing of pass card

Hand in the required things at the window in charge in the temporary hall the and pay fees.
New users receive a new pass card.
Updating users have to show their own pass card.
It is not accepted without the pass card.
The procedures is complete after grant of the parking permit.

(4) Use

The parking lots are available immediately because the entrance gates of parking lots are opened for free passage throughout April.

The gate system will be operated after completion of registering pass cards information in May.
Do not forget to carry the pass card.

2. The individual reception

(1) Acquisition and filling of application form

Download and print necessary application forms fromhere, or get at Environment Conservation Section, Facility Management Department.
New users who have no pass card also need the pass card application form.

The fee once paid will not be repaid.
Please confirm application detail well.
If you have any questions or anything to consult about, please contact the window shown in the left inquiry.

Come to Environment Conservation Section, Facility Management Department in the beginning to confirm the detail of your required things.
Direct application to the next window is not accepted.

(2) Handing in form, payment

After confirming the required things at Environment Conservation Section, bring the form at the following windows in charge.
Pay the fee and get the receipt.
New users who have no pass card also need the pass card application form , and need to pay the issue fee at Accounting Section, Accounting Department below.
Money is not handled at Environment Conservation Section.

* About (b) the Municipal JAIST Parking Lot
Contact Administration of property section, the general affairs department, Nomi City in advance by all means and confirm whether application is possible.
Probably the person in charge may be absent.
Neagari and Terai branch offices do not receive application.
Go to the main government building, (1110, Raimarumachi, Nomi-shi, beside Tatsunokuchi Hill Park)
Exhibit the identification issued by JAIST such as a student identification card, or an staff identification card at the window.

Windows in charge
Type of Application Window in charge
Confirmation of
application form		 Basement first floor, JAIST International Seminar House
Environment Conservation Section,
Facility Management Departmen (Ext. 1133)
Issue of pass card Accounting Section, Accounting Department,
on the 3rd floor of Administration Building
(Ext. 1095)
(a) The On-Campus
(b) The Municipal
JAIST Parking		 Administration of property section,
the general affairs department,
on the 2nd floor of Nomi-shi government office
(Tel. 0761-58-2205)

(3) Confirmation of application form and receipt, grant of parking permit, issue of pass card, and registration of information

Bring the application form or its copy and the to Environment Conservation Section.
After confirmation of them, parking permit will be granted.
Although the parking permit (b) the Municipal JAIST Parking Lot will be granted at the City Hall, remember to come to the window for confirmation.

New users receive a new pass card.
Updating users have to show their own pass card.

Note that it may take a few days until the pass card becomes available such as application on Friday.
If necessary, the parking permit of the free parking lot can be granted during those days.

Pass card

Since the academic year of 2012, the gate system have been introduced in order to manage the parking lots properly.
Therefore, a dedicated pass card is necessary to pass the entrance gates of the parking lots.

(1) Issue

A pass card is issued for a vehicle which have granted a parking permit.
It costs 1000 yen for a issue fee.
Fill in the following application form and check at Environment Conservation Section, Facility Management Department.
Pay a issue fee at the window in Accounting Section, Accounting Department, and show the receipt at the window in Environment Conservation Section again.

Valid term of a pass card is permitted period of parking lot use.

A pass card is only available in the contracted parking area.
Example:
Even though you have been granted the permit for (a) The On-Campus Parking Lot, you cannot use (b) The Municipal JAIST Parking Lot.
It is available by applying for (b) separately.

  Pass card issue
Application form PDF、Excel

(2) Handling

Refer to "How to Use Parking Pass Card" (PDF) when using your pass card.

Be careful about points below enough because pass cards are equipped with electronic parts (IC chip).

  • Do not give it a strong shock, or bend it.
  • Do not leave it on the place becoming the high temperature such as the dashboard.
    (Heat may transform pass cards and it will cause operation failure.)

(3) Reissue

If needed the reissue of the pass card by loss, etc., issue fee 1,000 yen is necessary again.
Fill in the above application form and bring it to Environment Conservation Section, Facility Management Department.

(4) Attention

  • Be sure to bring an old pass card for confirmation when taking the update procedures.
  • When the term of validity of the pass card has expired, the pass card will be unavailable.
    Especially in the case of monthly usage of (b) The Municipal JAIST Parking Lot, update in advance if necessary.

How to park

(1) Entry to the campus

Go forward through the designated connecting roads to the entrance gate of the permitted parking lot.

Pay attention to one-way traffic.

(2) Gate passage

Stop the car in front of the gate and hold the back side of your pass card up to the antenna.
After the gate opened completely, enter the parking lot.

*When the gate is not reacting to the pass card after several seconds

If it is the first entry to the parking lot, confirm whether the approached parking lot is permitted one for you or not, in other words (a) The On-Campus Parking Lot, (b) The Municipal JAIST Parking Lot No.1 or No.2.

The gate may not react in such case as when the vehicle is a tall even if both the gate and the pass card are normal.
Refer to How to Use Parking Pass Card and adjust the position and location of your pass card.

Report to Environment Conservation Section, Facility Management Department (ext. 1133) when the problem cannot be dealt with by the above.

(3) Parking

Park in the designated area and put the parking permit on the place such as the dashboard where anyone can find and confirm from the outside of the car.

When snow fall heavily and passageways become narrow, do not block the passageway by parking the vehicle.
Park next to already parked vehicles so that the snow-removing vehicles can remove snow widely.

(4) Exit

Leave out of the exit gate.

Procedure for change of registered vehicle

Carry out the procedure for change of the registration when changing the vehicle during the term of validity for the parking permit.
Fill in the following application form and bring it to Environment Conservation Section, Facility Management Department.

Application form
Type of parking lot Notification of change of a registered vehicle
(a) The On-Campus PDF、Excel
(b) The Municipal
JAIST Parking		 PDF、Excel