【For students entering in April 2025】
The April 2025 Entrance Ceremony, Orientation will be held as follows.
| 1 | Entrance Ceremony | Date : April 4 (Fri.) 10 : 00 a.m. ‐ 11 : 00 a.m. [Reception 9 : 00 a.m. ‐ 9 : 30 a.m.] Place : Neagari Cultural Center Music Hall“Tant” Address: 118 Nu, Tainari-cho, Nomi City, Ishikawa *Pick-up bus service for the participants is available. Please check here ⇒ for the bus (No reservation necessary) |
| 2 | Orientation 【Students at Tokyo Satellite】 |
Date : April 5(Sat.）1 : 00 p.m. ‐ 5 : 05 p.m. [Registration 12 : 30 p.m. ‐ 1 : 00 p.m.] Place : JAIST Tokyo Satellite (19th floor, Shinagawa Intercity Tower A 2-15-1 Konan, Minato-ku, Tokyo) detail : R7.4オリエンテーション日程(東京).pdf |
| 3 | Orientation 【Students at Ishikawa Campus】 |
・Divison of Transdisciplinary Sciences Date: Friday, April 4, 2025 – Wednesday, April 9, 2025 Place: JAIST [Registration] Date: Friday, April 4, 2025 Time: 12:50 a.m. – Place: Entrance Hall ・Divison of Advanced Science and Technology Date: Monday, April 7, 2025 – Wednesday, April 9, 2025 Place: JAIST [Registration] Date: Monday, April 7, 2025 Time: 8:30 a.m. – Place: Entrance Hall *Details of the orientation will be announced at Registration. |
| 4 | Class and Course Registration | [Ishikawa Campus] From April 14 (Mon.), classes will be held on face-to-face basis. Course registration period : April 14 (Mon.) - April 25 (Fri.) *For the course registration, be sure to complete the procedure through Gakumu system. *For the notification of courses you registered, please access JAIST-LMS to confirm the details. |
| [Tokyo satellite] From April 6 (Sun.), classes will be held face-to-face or by Hybrid-Flexible Method. Course Registration Period: For courses which begin by April 18, registration is not required as there are only required courses. April 14 (Mon.) - April 18 (Fri.) *for courses which begin between April 19 and April 30 April 14 (Mon.) - April 25 (Fri.) *for courses which begin after May 1 *For the course registration, be sure to complete the procedure through Gakumu system. *For the notification of courses you registered, please access JAIST-LMS to confirm the details. |
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| 5 | Move-in Start Date of Student Housing | April 1（Tues）and subsequent weekdays from 9:00 a.m. to 5:00 p.m. |
| 6 | Distribution of student ID Card | Before attending the entrance ceremony on April 4, please pick up your student ID card at the Student Welfare Section, Student Affairs Department (you will be asked to present it at the entrance ceremony reception). *For those who live in the student housing, it will be handed to you at the Student Welfare Section, Student Affairs Department, when you move in. *If you are not able to pick up the application before the entrance ceremony, please pick it up after the ceremony. *For Students at Tokyo Satellite: At the Orientation |
| 7 | Physical Checkup *Only for students at Ishikawa Campus |
It will be held at the gymnasium in April 2025 For more information, please be sure to check the email sent at a later date. |
| 8 | Procedures and Notices | For students entering in Ishikawa Campus.(Link) For students entering in Tokyo Satellite.(Link) |
Contact : 1, 3, 5, 6, 7 → Student Welfare Section gakusei@ml.jaist.ac.jp
2 → Education for Working Professionals Section sate@ml.jaist.ac.jp
4 → Educational Service Section kyoumu@ml.jaist.ac.jp
2 → Education for Working Professionals Section sate@ml.jaist.ac.jp
4 → Educational Service Section kyoumu@ml.jaist.ac.jp
【Necessary Procedures for New Students】
Please submit the following documents by the specified deadline.
※Please scroll to the right.
| Documents etc. | Where to submit | Format | How to apply (e-mail address) |
Deadline |
|---|---|---|---|---|
| Personal Details 【For all students】 |
Student Welfare Section, Student Affairs Department | Excel | e-mail to pd-gakusei@ml.jaist.ac.jp |
Apr 18(Fri.) |
| Remittance Registration Application (Student) 【For all students】 * Please attach a copy of the inner side of the front cover of your bank book (for Internet banking, one that confirms your account information) by stapler and submit it to a collection box at the Student Affairs Department. |
Excel | Collection box at the Student Affairs Department | Apr 11(Fri.) | |
| Student Counseling Service Questionnaire 【For all students】 |
Student Counseling Service | Word | e-mail to soudan@ml.jaist.ac.jp |
Apr 18(Fri.) |
| Study Plan / Record 【For all students】 |
Educational Service Section, Educational Affairs Department | Log into the Portfolio System to enter your information. Please see the page 79 of the HANDBOOK for Students. * Portfolio System will be available from April 4. |
Apr 18(Fri.) | |
| Registration of courses 【For all students】 |
Register through the Web Course registration function in the Gakumu System (Academic Affairs System). Please see the notification email that will be sent sepatrately. | Apr 25(Fri.), 17:00 |
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| Request for Evaluation of Credit Transfer 【For students who wish to transfer credits】 |
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Apply through the Apply Document function in the Gakumu System. | Apr 18(Fri.) | |
| Study Program Application 【For students who wish to apply for Study Program】 |
Apply through the Apply Document function in the Gakumu System. | Apr 18(Fri.), 17:00 |
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| Proof of graduation 【Only for master’s students who expected to graduate from their previous university at the time they applied for the master’s program】 |
Admissions Section, Educational Affairs Department | Original document (A photocopied document is not acceptable.) |
Collection box at the Student Affairs Department | Apr 11(Fri.) |
| Proof of Master’s degree 【Only for doctoral students who expected to complete a master’s program at another institution at the time they applied for the doctoral program】 *For doctoral students passed Internal Entrance Examination, the submission of it is unnecessary. |
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| Notice of non-payment request form | Accounting Section, Accounting Department | 【Only for Japanese students】 If name or address changes from the “Notice of non-payment request form” which you submitted during entrance procedures, please notify the Accounting Section. |
As needed | |
| Self-Assessment System for Global Innovation Creativity 【For all students】 |
Administrative and Planning Section, Educational Affairs Departmen | 1. Log in to the Portfolio System (see the page 76 of the HANDBOOK for Students.) 2. Click "Goal Setting" and enter your target level. 3. Click "Self-assessment at orientation" and enter your current level. Details are available in the Orientation for new students. * Portfolio System will be available from April 4. |
As needed | |
